PC SHORTCUTS

 Computer Keyboard Shortcut Keys Mostly for Word

1. Function Keys (F1 – F12)

Purpose: Provide quick access to system and application commands.

• F1 → Open Help

• F2 → Rename selected item / Edit cell (Excel)

• F3 → Search

• F4 → Address bar focus / Alt + F4 closes window

• F5 → Refresh / Reload

• F6 → Cycle screen elements / Focus address bar

• F7 → Spell check (Word)

• F8 → Boot menu (startup)

• F9 → App-dependent refresh/action

• F10 → Activate menu bar / Shift + F10 = Right-click

• F11 → Full-screen mode

• F12 → Save As / Developer Tools (Browser)

2. Basic Shortcuts (Ctrl + Letter)

Purpose: Most frequently used editing and control commands.

• Ctrl + A → Select All

• Ctrl + B → Bold

• Ctrl + C → Copy

• Ctrl + D → Multiple uses (Bookmark / Fill Down / Font dialog)

• Ctrl + E → Center Align / Flash Fill

• Ctrl + F → Find

• Ctrl + G → Go To

• Ctrl + H → Find & Replace / History

• Ctrl + I → Italic

• Ctrl + J → Justify / Downloads

• Ctrl + K → Insert Hyperlink

• Ctrl + L → Left Align / Focus address bar

• Ctrl + M → Increase Indent

• Ctrl + N → New Document/File

• Ctrl + O → Open

• Ctrl + P → Print

• Ctrl + Q → Clear formatting

• Ctrl + R → Refresh / Right Align / Fill Right

• Ctrl + S → Save

• Ctrl + T → New Tab

• Ctrl + U → Underline

• Ctrl + V → Paste

• Ctrl + W → Close Tab/Window

• Ctrl + X → Cut

• Ctrl + Y → Redo / Repeat

• Ctrl + Z → Undo

3. Formatting & Spacing

Mainly used in MS Word

• Ctrl + 1 → Single line spacing

• Ctrl + 2 → Double spacing

• Ctrl + 5 → 1.5 spacing

• Ctrl + = → Subscript

• Ctrl + Shift + = → Superscript

• Ctrl + < → Decrease font

• Ctrl + > → Increase font

⚠ May vary by application.

4. Navigation & Selection

Purpose: Move quickly through documents/data.

• Home / End → Start / End of line

• Ctrl + Home / End → Start / End of document

• Ctrl + Arrow Keys → Move by word / Jump data edge

• Shift + Arrow Keys → Select text

• Shift + Space (Excel) → Select row

• Ctrl + Space (Excel) → Select column

• Ctrl + Tab → Next tab

• Ctrl + Shift + Tab → Previous tab

• Ctrl + Page Up/Down → Switch sheets/tabs

5. Windows Key (Win) Shortcuts

Purpose: System navigation & window control.

• Win + A → Action Center

• Win + D → Show Desktop

• Win + E → File Explorer

• Win + H → Dictation

• Win + I → Settings

• Win + K → Connect devices

• Win + L → Lock PC

• Win + M → Minimize all

• Win + R → Run

• Win + S → Search

• Win + Tab → Task View

• Win + V → Clipboard history

• Win + Arrow Keys → Snap/resize windows

• Win + Shift + S → Screenshot tool

6. Alt Key Shortcuts

Purpose: Window/system controls.

• Alt + = → AutoSum (Excel)

• Alt + D → Address bar

• Alt + Enter → Properties

• Alt + Esc → Cycle apps

• Alt + F4 → Close window

• Alt + ← / → → Back / Forward

• Alt + PrtScn → Active window screenshot

• Alt + Space → Window menu

• Alt + Tab → Switch apps

7. Shift & Ctrl + Shift

• Shift + Delete → Permanent delete

• Ctrl + Shift + Esc → Task Manager

• Ctrl + Shift + N → New folder / Incognito

• Ctrl + Shift + T → Reopen tab

• Ctrl + Shift + L → Bullet list

• Ctrl + Shift + + → Insert cell (Excel)

• Ctrl + Shift + < / > → Adjust font

• Ctrl + Shift + ` → Show formulas (Excel)

8. Application-Specific Notes

M/S Word

Focus on text formatting, alignment, editing

MS Excel

Focus on data manipulation, Fill Down/Right, row/column selection

Outlook

Focus on email actions (Reply, Forward, New Message)

Browsers

Focus on tabs, navigation, history, downloads

9. Screenshots & Display

• PrtScn → Full screen capture

• Alt + PrtScn → Active window

• Win + Shift + S → Area selection

• Ctrl + Mouse Scroll → Zoom

10. System & Task Management

• Ctrl + Shift + Esc → Task Manager

• Ctrl + Alt + Delete → Security screen

• Alt + F4 → Close app

• Win + L → Lock screen

• Alt + Tab → Switch apps

• 
  

Quick Memory Boost

Action	Shortcut
Copy	Ctrl + C
Paste	Ctrl + V
Cut	Ctrl + X
Undo	Ctrl + Z
Redo	Ctrl + Y
Save	Ctrl + S
Find	Ctrl + F
Print	Ctrl + P
Refresh	F5
Rename	F2
Lock PC	Win + L
Screenshot	Win + Shift + S

Learning Strategy

1. Function Keys (F1 – F12)

Key	Function
F1	Opens Help
F2	Rename selected item (File Explorer) / Edit active cell (Excel)
F3	Search (Explorer / Browser)
F4	Address bar focus (Explorer) / Alt + F4 closes window
F5	Refresh / Reload
F6	Cycle through screen elements / Focus address bar
F7	Spell check (Word)
F8	Boot menu (during startup)
F9	Refresh / Update fields (app-dependent)
F10	Activate menu bar / Shift + F10 = Right-click
F11	Full-screen mode
F12	Save As (Word) / Developer Tools (Browser)

2. Basic Windows Shortcuts (Ctrl + Letter)

Shortcut	Action
Ctrl + A	Select all
Ctrl + B	Bold text
Ctrl + C	Copy
Ctrl + D	Bookmark (Browser) / Fill Down (Excel) / Font dialog (Word)
Ctrl + E	Center align / Flash Fill (Excel)
Ctrl + F	Find
Ctrl + G	Go To
Ctrl + H	Find & Replace / History (Browser)
Ctrl + I	Italic
Ctrl + J	Justify (Word) / Downloads (Browser)
Ctrl + K	Insert hyperlink
Ctrl + L	Left align / Focus address bar
Ctrl + M	Increase indent (Word)
Ctrl + N	New document/window
Ctrl + O	Open
Ctrl + P	Print
Ctrl + Q	Clear paragraph formatting (Word)
Ctrl + R	Refresh / Right align / Fill Right (Excel)
Ctrl + S	Save
Ctrl + T	New tab
Ctrl + U	Underline
Ctrl + V	Paste
Ctrl + W	Close tab/window
Ctrl + X	Cut
Ctrl + Y	Redo / Repeat
Ctrl + Z	Undo

3. Formatting & Spacing: (Used in MS Word)

Shortcut	Action
Ctrl + 1	Single line spacing
Ctrl + 2	Double spacing
Ctrl + 5	1.5 line spacing
Ctrl + =	Subscript
Ctrl + Shift + =	Superscript
Ctrl + <	Decrease font size
Ctrl + >	Increase font size

4. Navigation & Selection

Shortcut	Action
Home	Beginning of line
End	End of line
Ctrl + Home	Beginning of document
Ctrl + End	End of document
Ctrl + Arrow Keys	Move by word / Jump to data edge (Excel)
Shift + Arrow Keys	Select text
Shift + Space	Select row (Excel)
Ctrl + Space	Select column (Excel)
Ctrl + Tab	Next tab
Ctrl + Shift + Tab	Previous tab
Ctrl + Page Up/Down	Switch sheets/tabs

5. Windows Key (Win) Shortcuts

Shortcut	Action
Win + A	Action Center
Win + D	Show/Hide Desktop
Win + E	File Explorer
Win + H	Dictation
Win + I	Settings
Win + K	Connect devices
Win + L	Lock computer
Win + M	Minimize all windows
Win + R	Run dialog
Win + S	Search
Win + Tab	Task View
Win + U	Accessibility settings
Win + V	Clipboard history
Win + Arrow Keys	Snap / Maximize / Minimize
Win + Shift + S	Screenshot tool

6. Alt Key Shortcuts

Shortcut	Action
Alt + =	AutoSum (Excel)
Alt + D	Select address bar
Alt + Enter	Properties
Alt + Esc	Cycle apps
Alt + F4	Close window
Alt + Left/Right Arrow	Back / Forward
Alt + Print Screen	Screenshot active window
Alt + Space	Window menu
Alt + Tab	Switch apps

7. Shift & Ctrl + Shift Shortcuts

Shortcut	Action
Shift + Delete	Permanent delete
Ctrl + Shift + Esc	Task Manager
Ctrl + Shift + N	New folder / Incognito tab
Ctrl + Shift + T	Reopen closed tab
Ctrl + Shift + L	Bullet list (Word)
Ctrl + Shift + +	Insert cell (Excel)
Ctrl + Shift + < / >	Adjust font size
Ctrl + Shift + `	Show formulas (Excel)